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CITY OF ANDOVER

SITE PLAN REVIEW COMMITTEE

April 5, 2005

Minutes

 

The Site Plan Review Committee met for a regular meeting on Tuesday, April 5, 2005 at the Andover Central Park Lodge located at 1607 E. Central, Andover, Kansas. Chairman Doug Allison called the meeting to order at 6:07 p.m. Members present were David Martine, Larry Crouse, Shawn King, David Beaver. Others in attendance were Zoning Administrator Les Mangus, Administrative Secretary Deborah Carroll, and City Clerk/Administrator Jeff Bridges.  Members Charley Lewis and Kevin Dreiling were absent.

Call to Order

 

 

 

Review the minutes of the Site Plan Review Committee meeting of March 1, 2005.

 

Hearing no additions or corrections, Chairman Doug Allison declared the minutes approved as presented.

Review the minutes of SPRC of Mar. 1, 2005.

 

 

Communications:

Review the City Council minutes from the February 22, 2005 and March 8, 2005 meetings. The minutes were received and filed.

 

Review the minutes of the March 15, 2005 Planning Commission Meeting. The minutes were received and filed.

 

Review the Potential Residential Development Lot Report.

Communications:

 

 

SP-2000-01: Review the Revised Landscaping Plan for the Andover Office Center at 105 S. Andover Road. Dr. Aaron Huslig, representing Andover Office Center LLC proposed an amendment to the approved landscaping plan because he feels the trees along the rear of the building addition are not necessary. He said there are trees planted in the neighbor’s back yard due to the utility easement on the rear of his property. Mr. Huslig thinks the existing trees on the adjacent property create adequate screening for the rear of his business. 

 

David Martine asked what variety the existing trees are. Larry Crouse said they are Cottonwood.

 

Les said the English Oak trees from the approved plan are all dead. He said these trees were required to break up the long metal silhouette of the back of the building.

Doug Allison asked how many properties need to be screened from this building. Les said 2- the complaining owner to the north, and the home to the rear of the business. 

 

There was discussion about tree variety options and responsibility of maintenance and/or replacement if necessary, the Site Plan Committee did not want to require planting of trees to the residential property owner to the rear. Committee consensus was that the existing Cottonwood trees, although planted in the adjoining property to the rear, are adequate screening for the rear of Andover Office Center.

 

David Martine made a motion to approve SP-2000-01 revised landscaping plan as presented with the condition that the owners of Andover Office Center accept responsibility for maintenance and/or replacement of the Cottonwood trees in the back yard of the adjoining rear property owner. Shawn King seconded the motion. Motion was allowed to die.

 

After further discussion Doug Allison said Mr. Huslig needs to have a written agreement with the 2 effected property owners concerning this screening issue.

 

David Martine amended his previous motion to approve SP-2000-01 revised landscaping plan as presented with the condition that the owners of Andover Office Center obtain a written agreement from the adjoining effected property owner for the maintenance and replacement and variety of the screening trees. A copy of the agreement must be submitted to Staff and sent to Committee Members. Larry Crouse seconded the motion. Motion carried 4/1 with Shawn King in opposition.

SP-2000-01: Revised Landscaping Plan for Andover Office Center at 105 S. Andover Road.

 

 

SP-2004-09: Review the Final Site Plan for the Walnut Valley Country Store located at 307 W. US Hwy-54. Rod Coker of Architectural Development Services LLC, Dave Matson owner of Walnut Valley Country Store, and “The River at Andover” property owner Hal McCoy presented the revised plan.

 

Rod Coker stated changes to the plan include: addition of a planting island and moving of the monument sign. He said the grading and drainage plan has remained the same. Boling Engineering has been contacted to submit a lighting plan for this site.

 

Les said that on the table tonight is a revised set of plans where most of staff comments have been addressed. One of the issues was that the lighting plan did not meet the 1 foot candle minimum.

 

Rod Coker said the landscaping plan has been modified to show:

o       The parking lot screening along US Hwy. 54 has been shifted off the road right-of-way.

o       Mint Juleps and Hackberry trees were moved back from the right-of-way

o       Existing Cottonwood trees next to the pond have been replaced with Cherry trees.

o       He said the monument sign was moved and is shown on the plan with landscaping around the base.

o       There will be a 7,000 square foot mesh-type shade structure for delicate plants at the garden center.

o       Seasonal flowers will be planted in all entrance beds.

o       Front porch area will be screened with low growing shrubs.

 

There was general discussion about the growing speed and maintenance problems of the Hackberry Trees. Larry Crouse said the Blue Atlas Cedar is a marginal variety for this area.

 

Rod Coker asked if Oklahoma Red Bud would be a better choice.

 

Doug Allison asked if the screening along Kellogg was reduced from the previous plan. Rod said it was because some of the plants were placed over the property line. After further discussion, the Committee requested additional screening along Kellogg.

 

There was general discussion about screening requirements for parking areas. Methods may be mixed between berms and plantings.

 

There was discussion about planting in the US-54 right-of-way. Everything planted there will be mowed with a brush hog. Authorization for anything planted or maintained in that right-of-way must come from KDOT.

 

David Martine asked for the difference between the building elevation and the new highway. Rod Coker said on sheet SE-c the highway is higher than the building will be. Les said the finish floor and the highway will be close to the same.

 

Larry Crouse suggested planting small Crabapple trees in-between the Mint Julep trees for variety.

 

Doug Allison asked about the fencing shown on the plan. Rod Coker stated it will be a 3 rail white fence around much of the property that will tie into the front porch of the Country Store.

Dave Matson said there will be some security fencing used.

 

Shawn King said he did not like the Cherry Trees being planted with the Western Red Cedar Trees. Larry Crouse cautioned the applicant about maintenance problems of the Cherry variety.

 

David Martine asked if the trash dumpster would be screened. Rod Coker said it is screened with landscaping from the west, but cannot be seen due to the wall on the back side of the loading dock and the wall.

 

Rod Coker said the Garden Center plan has been revised to show the batten board cedar siding on the north and south faces & brick on the east and west sides. The front of the Garden Center will be brick to match the Country Store. The batten board will compliment the buff tone roof with buff tone trim.

 

Rod Coker said the batten board siding is costing the owner 3 times as much as a metal wall panels would have.

 

Doug Allison would like to see more brick incorporated into the design of the north and south faces of the garden center. Dave Matson said these sides would have limited visibility to traffic.  Les Mangus said it will be in view of traffic on Kellogg. Rod Coker said the north side of the Garden Center will face the Country Store.

 

Les said if 6’ Pine and Cedar trees are planted, east bound traffic on Kellogg will be able to see the foundation of the Garden Center, because of the slope of the west side of the property to the pond.

 

David Beaver said he wants to see more wains cot and continual elements around the buildings. Les said this is okay if it does not look like racing stripes with a 3-foot wainscot on an 18’ high wall.

 

Rod Coker said the monument sign will be on the northwest corner of the property.

 

Doug Allison asked if spandrel glass would be used. Rod Coker said frosted glass would be used in the upper windows of the Country Store and clear glass for the entry level ones.

 

Les Mangus asked if there would be a gateway arch. Rod Coker said there is not one on this plan. Dave Matson said there would be an easement given for it if it is incorporated later.

 

David Beaver said he liked the proportions on the west side. Larry Crouse said he liked the fence.

 

Doug Allison made a motion to approve SP-2004-09 as presented contingent upon the parking lot screening along Kellogg be increased and represented to SPRC, revise the lighting plan and submit it to staff for approval, and revise the elevation of the garden center for approval at the next meeting. Larry Crouse seconded the motion. Motion carried 5/0.

SP-2004-09: Final Site Plan for Walnut Valley Country Store located at 307 W. US Hwy-54.

 

 

SP-2005-02: Review the Landscape Plan for the Building Addition at 121 W. Allison. Owner Jeff Walker said he has worked with Johnson’s Garden Center on this plan. He has planned for a planting bed on the west side of the building and  on the east. He said Junipers, Spirea, and Barberry will be the variety of plants.

 

Larry Crouse asked if the lava rock mulch will collect trash and be hard to maintain. Jeff Walker said he has hired someone to come in weekly to maintain the landscaping on the property.

 

Larry Crouse made a motion to approve the landscape plan for SP-2005-02 as presented. Shawn King seconded the motion. Motion carried 5/0.

SP-2005-02: Landscape Plan for Building Addition at 121 W. Allison.

 

 

SP-2005-05: Review the Preliminary Site Plan for the Andover Collision Center located at 948 N. Andover Road. Don Kimble, Architect for R. Messner Construction and representative for the owner presented the revised site plan. He said the east shop area will be a car wash/paint booth/body shop and the front building will be the office.

 

The Committee said the design of the building and landscaping plan is of minimal quality. They asked for more colors and architectural design on the shop part of the structure.

 

There was general discussion about each of Staff comments. Further discussion about the firewall between the office and the shop. The Committee asked for the quantity of street trees along Andover Road be increased and suggested using some Autumn Blaze Maples.

 

Mr. Kimble said there are still several issues waiting on the Civil Engineer for submittal. No committee action was taken.

SP-2005-05: Preliminary Site Plan for Andover Collision Center located at 948 N. Andover Road.

 

 

SP-2005-06: Review the Site Plan for the Montana Hills Subdivision Entry Monument. Jason Gish and Amanda Michel of MKEC Engineering represented the owner. Jason Gish said this monument sign is on Logan Pass and is 70% built even though he has not applied for a sign permit or a variance.

 

Les Mangus said the Zoning Regulations allow for 72 square feet of signage, but the site plan shows the sign to be 80 square feet. Either a variance application could be filed for the 80’ size or the structure could be minimized to meet the regulations.

 

Les Mangus asked about lighting for the sign. Amanda Michael said there would be a floodlight on each one.

 

Jeff Bridges asked if the signs would be solid or if they sway. Jason Gish said the plan shows it to be solid, but he would change it to avoid damage in the wind.

 

David Martine made a motion to approve SP-2000-01 as presented with maximum sign area of 72 square feet. Motion died for lack of a second.

 

David Martine made a motion to approve SP-2000-01 as presented with 80 square feet of maximum sign area contingent upon application and approval by the Board of Zoning Appeals. Larry Crouse seconded the motion. Motion carried 5/0.

SP-2005-06: Site Plan for the Montana Hills Subdivision Entry Monument.

 

 

Member Items: David Martine was concerned about the approval of the weak landscape plan for the building on Allison. There was general discussion about this property being used as overflow parking during football season.

Member Items

 

 

David Martine made a motion to adjourn the meeting at 8:15 p.m.  Larry Crouse seconded the motion. Motion carried 5/0.

Adjournment

 

 

 

Respectfully Submitted by

 

____________________________

Deborah Carroll

Administrative Secretary

 

Approved this 3rd day of May 2005 by the Site Plan Review Committee, City of Andover.