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ANDOVER CITY PLANNING COMMISSION /
BOARD OF ZONING APPEALS
September
17, 2002
Minutes
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The Andover City Planning Commission met September 17,
2002 at 7:00 p.m. at the Andover Civic Center. Members present were Quentin Coon, Ron Roberts, Charles Malcom, Clark Nelson, Lynn Heath, David Ledgerwood, John
McEachern, and Dave Martine. Others in attendance were the City Council
Liaison Bob Ruth, Les Mangus, Zoning Administrator; Jeff Bridges, City
Clerk/Administrator; and Deborah Carroll, Administrative Secretary.
The meeting was called to order by Chairman Quentin Coon at 7:00 p.m. Chairman Coon welcomed Clark Nelson as the newest member of the
Commission.
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Call
to order.
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Review
the minutes of the August 20, 2002 Andover Planning Commission and Board of
Zoning Appeals meeting.
Lynn
Heath stated that on page 4 of the
August 20 minutes the correction should be from "Motion carried 3-2"
to "Motion failed 2-3". Mr. Heath also pointed out on the
bottom of page 24, the motion made by Lynn Heath should be changed to state
it was made by Dave Martine. Lynn Heath then stated the motion made at
the top of page 25 was made by David Ledgerwood and was seconded by Dave
Martine.
Motion by Lynn Heath to approve the August 20, 2002
minutes as corrected. John McEachern seconded motion. Charles Malcom, Ron Roberts, and Clark Nelson abstained. Motion carried 5-0 with 3 abstentions.
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Review
the minutes of the August 20, 2002 Andover Planning Commission
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Reviewed
the minutes of the Subdivision Committee of September 10, minutes of the City
Council meetings of August 13 and August 27.
Les
Mangus stated that the Planning Commission has not received the minutes yet
for the September 10, 2002 meeting of the City Council where they rejected
the Planning Commission's amendments to the R-1 and R-2 Zoning Districts. Mr.
Mangus stated that it would be the Commission's choice whether to revisit the
issue or let it die. The Council was opposed to the increased density that
the smaller lot sizes would allow. Mr. Mangus said he would ask Bickley Foster how to proceed if the
Commission wanted to renegotiate the R-1 and R-2 issue and will notify
the Commission of Mr. Foster's recommendations. There was general discussion
about the future options. Dave Martine arrived at the meeting at 7:15 p.m.
Bob
Ruth stated that the main concerns of the City Council are density and the
number of lots on cul-de-sacs. Mr. Ruth thinks something needs to be done to
streamline this process instead of having so many PUD's.
Chairman Coon noted that the
City Council minutes are accepted as presented.
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Reviewed
the minutes of the Subdivision Committee of September 10, minutes of the City
Council meetings of August 13 and August 27.
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Review
the minutes of the Site Plan Review Committee meeting of September 3, 2002. The minutes were reviewed and filed.
Recommendation
by Lynn Heath to switch the agenda items and hear the Final Plat for the
Caywood Addition first and the Protective Overlay District last. The Planning
Commission unanimously agreed with the change.
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Review
the minutes of the Site Plan Review Committee meeting of September 3, 2002.
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Review
the Final Plat for Caywood Addition- Phase 2 (1/2 mile South of 21st
and East of 159th) Civil
Engineer Kenny Hill of Poe and Associates represented the owner Jay Russell.
Mr. Hill stated that this Final Plat is for all the remaining lots in the
approved PUD for the Caywood Addition. He stated there will be 116
single-family lots in this addition, the pond in the reserves was built with
Phase 1 and is in place. Mr. Hill stated all items on the Staff Comments have
been corrected which include: Street that was named Sumac is renamed
Honeysuckle, a 20' access easement was added between lots 18 and 19 into
Reserve A, the Railroad right-of-way has been labeled, all of the lot sizes
have been recalculated to assure they were adjusted to meet the required
8,400 square foot minimum lot size, and an access control note was added to
Lakeside Dr.
Ron
Roberts stated he was concerned about
the drainage from the southern line of Quail Crossing Addition to Lakeside Drive. John McEachern stated his concerns about a playground he understood was to
be built in one of the lots. Mr. Hill explained the playground area is
planned for the northwest corner of Reserve A. Les Mangus explained that in
the Preliminary Plan, this development was to be divided into 3 phases and
that there would be a playground lot built to serve the first 2 phases until
the 3rd was brought on. There was general discussion about a
previously agreed upon lot being used for the recreation area until the last
phase was built and the permanent playground was built in Reserve A. Les
Mangus stated he went back and looked at the wording on the Preliminary PUD
which states that a playground will be constructed in Reserve A during the
development of this phase. Kenny Hill stated that he copied the text from the
Preliminary PUD as it was approved. There was general discussion about the
text on the Preliminary and Final Plats.
Les
Mangus read from the General Provisions from the Preliminary Plat, filed at
the Courthouse, which states in Item 20: "Reserve D shall allow
signs, logos, berms, buffer areas, open space, drainage structures, parking,
gazebos, sidewalks, paths, walkways, landscaping, lighting, irrigation,
recreation facilities, benches, playground equipment, drainage retention or
detention ponds and utilities confined to easements. Open space features in
Reserve "D" may include children's play equipment, with
swings, slide, etc…benches walkways, trees, and other related recreational
facilities and structures. Kenny Hill stated that the Reserve areas have been
relabeled from the Preliminary Plat stage. John McEachern stated he wanted to
see 2 picnic tables built here. Lynn Heath stated he wants to have a couple
of benches in this area. Dave Martine said he wants to see 1 tree planted per
1,000 square feet of open space. Kenny Hill asked that if this plat could be
approved tonight and sent to the City Council, that he would talk to the
developer and see how much of the items asked for could be added.
Motion was made by Lynn Heath to approve the Final
Plat of the Caywood Addition- Phase 2. Motion seconded by David Ledgerwood.
John McEachern voted no. Motion carried 7-1.
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Review
the Final Plat for Caywood Addition- Phase 2 (1/2 mile South of 21st and East
of 159th)
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Public
Hearing to consider ZA-2002-02- a change to the Zoning Regulations adding the
Protective Overlay District.
The
Planning Commission asked Kenny Hill for his opinion about the Protective
Overlay District. Mr. Hill said that it would give the developers a useful
tool to get the zoning they need. Mr. Hill further stated that they generally
average 10,000 square foot lot size, but suggested that the Protective
Overlay District could specify that 30- 40 % of the lots have to be a minimum
of 8,000 square foot lot size.
Les
Mangus stated the Commission has received the final memo from Bickley Foster in their packets along with a suggested motion to be used because they re-adopt
the entire zoning book and will prevent the PO District from becoming an
attachment to the existing Zoning Regulation book. Mr. Mangus further stated
that this additional district would make the zone more restrictive and that
it could be used even when it was not applied for to begin with. There was
general discussion about the flexibility of the uses of this PO District. Mr.
Mangus stated said this is a "micro planned unit development" that
will work as long as it is not abused to the point of creating condition on
appropriate zoning cases. Clark Nelson said that from a developer standpoint,
this would be a very useful tool. Jeff Bridges suggested there be some
discussion with the Site Plan Review Committee before imposing building
design criteria, as there may be unique screening elements that are revealed
during a public hearing.
Motion made by John McEachern that the P-O
Protective Overlay District be adopted as presented to amend Article 4 of the
Zoning Regulations and that the Zoning Regulations as now amended be adopted
as a Model Code dated September 17, 2002 and recommended for approval and
reincorporation by Ordinance by the City Council. Lynn Heath seconded the
motion. Motion carried 8-0.
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Public
Hearing to consider ZA-2002-02- a change to the Zoning Regulations adding the
Protective Overlay District.
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Member
Items: Dave Martine asked Staff
where and how to implement benches, tables, and trees as requirements in new
developments. Les Mangus suggested the Planning Commission create a policy to
define the direction the Commission wants developers to take when platting
property. John McEachern asked Mr. Mangus if he could research policy
information from other cities and supply it for a workshop meeting. Mr.
Mangus said he could do that.
Motion
by Dave Martine to send a letter from the Planning Commission to Mayor Bush
asking him to appoint a committee to develop standards for the improvement of
reserves in residential areas with members representing the Planning
Commission, Site Plan Review Committee, Subdivision Committee, and City
Council. Lynn Heath seconded motion. Motion carried 8-0.
John
McEachern asked if the travel trailer was still there mentioned in the last
meeting. Les Mangus said it has been checked by the Code Enforcement Officer
and is removed.
The
Commission asked Les Mangus for an update on the McFadden development. Mr.
Mangus stated they are making progress with the commercial property. There
was general discussion on the minimum lot size in the MH-2. Les Mangus stated
the Planning Commission could call for a Public Hearing on a change to MH-2
Zoning regulations if they want to change them.
Motion
by John McEachern to call for a Public Hearing to change the Zoning
Regulations for MH-2. Motion died for lack of a second.
Les Mangus stated that the
Commission cannot make a decision that has the effect of prohibiting the
manufactured housing. The Planning Commission asked Mr. Mangus to bring
information concerning MH-1 and MH-2 Zoning Regulations along with the other
changes requested for the workshop meeting.
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Adjourn.
Motion by Dave Martine to
adjourn the meeting. Motion seconded by John McEachern. Motion carried 8-0.
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Deborah Carroll, Administrative Secretary
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