Review the revised landscape plan for the Express Inn located at 222 W. US Hwy. 54. Delon Johns from Confederated
Builders represented the owner to explain the “as built” landscape plan that
Les Mangus memo: The landscape plans for the approved Final Site Plan
for the Express Inn were modified by the contractor during construction. The
proposed revisions reflect the correct property line location on the east
side of the building, which limits the space available for plantings, removes
all of the plantings on the west side of the building, and makes some minor
changes to plant quantities and locations throughout. The revised plan makes
little or no attempt to break up the large east and west elevations of the
building with plantings, and provides nothing more than a six foot screening
fence for the adjacent residences to the west. Staff disagrees with the lack
of landscaping on the west elevation because the building elevation is over
100 feet long and over 25 feet tall adjacent to residential property.
Johns said the blue print is the “as built” plan which reflects several changes
that were made during construction of the Express Inn. He stated the pool is
being built now.
Kimble said he does not have concerns between the approved and the as built
plans, but has documented 12-15 dead trees and shrubs due to lack of irrigation.
Don stated he could not approve this plan without proper irrigation
especially with the rock mulch and heavy asphalt on the site which generates
extreme heat. Don asked for all dead plants to be replaced and properly
Johns said it is the owner’s responsibility to keep the plants alive once
they are planted.
Martine stated the approved plan shows all plantings will be irrigated and
that has not been completed yet. He also asked for all planting materials
missing from the approved plan to the as built plan to be added back in. He
further said the “good neighbor” fence in the approved plan was replaced with
a dog eared fence.
asked for the details of the approved fence.
said this fence was built without a copy of the approved site plan. He said
this landscaping and fence were done “in the spirit of being landscaped”.
David Martine continued to explain the number of plantings that are missing
and that the fence was not constructed as approved.
Nelson asked Delon for his response to the irrigation issue. Delon said he
would have to verify whether this is correct. Clark Nelson said anyone
working on this site should have had access to the approved plans.
Martine continued to point out to Delon the number of missing plants on each
side of the Express Inn. Delon said the existing landscape on the site is
equally comparable with the previous 15- 20 projects in Andover. Delon said
no one is unhappy about the plantings but the inspector. David Martine asked
for the owner to comply with the approved plan.
was continued discussion about the row of existing trees on the west side of
the site. Les said those trees are not on the Express Inn property; therefore
have no guarantees of remaining in place. Delon said the owner does not want
trees on the west side of the building; he has a vegetable garden there. Doug
Allison asked why trees were submitted on the approved plan if the owner had
no intention of planting and maintaining them.
Bridges said the issues are screening of adjacent property and a
non-compliant fence. Delon asked how he can obtain approval for this site if
the owner refuses to plant more trees. David Martine said he cannot approve a
plan without the west side screening in place and the fence in compliance
with the approved plan.
Mohler said sometimes changes to plans are necessary, but it appears the
plans for this site have changed so much from the approved prints, he
questions the spirit of the landscape plan. Delon explained the owner does
not have as much property as originally thought, so the extra plantings will
not fit on the site. Delon said the original landscape, grading, and site
plans did not match. After the building was completed, the contractor just
made adjustments to the plantings without a copy of the approved plan.
Nelson told the applicant had the approved plan been complied with, this
meeting would not be necessary.
Doug Allison said in the past the Site Plan
Committee has been reasonable to approve alternate plans, but there are more
concerns with this plan that need to be addressed. The first is the
irrigation which has been determined by the City inspector as insufficient.
The second issue is the fencing. Les read from the minutes of the Site Plan Review
Committee of June 7, 2005, “Doug Allison asked Dave Tremble to explain the
fence detail. Dave Tremble said it is a combination of a privacy and
shadowbox fence with 3 sections of privacy (24’) to 2 sections of shadowbox
(16’) type.” Les said the existing fence has all the boards on the building
side. Doug Allison said it is the responsibility of the architect to assure
compliance to his approved plans during construction. Les told Delon to get a
copy of the approved plan from the architect. Les read from the approved
plans, “Provide 3 sections of pickets on same side of fence for continuous
run. Provide next 2 sections of fence with alternating pickets to provide
shadowbox effect fence in a continuous pattern.”
Doug Allison said the inspection has also proven the
fence is not in compliance with the approved plan. Les said this owner does
not own 35 feet of property on the east side of the building as originally
thought, nor does he own the hedgerow on the west which means there is no
guarantee the trees will stay there forever.
Don Kimble said he thinks the as built landscape
plan does accomplish the intent of the approved plan. After he visited the
site, he saw there was no irrigation to 3 locations in the thin island areas
with numerous dead plants. He said he cannot approve the plan like this. Les
explained the plants will not survive in that environment without irrigation.
Martine made a motion to deny the amended landscape plan as presented. Don
Kimble seconded the motion. Discussion continued about breaking up the west
façade with trees on the west side, change out the fence and irrigate the
plants. Motion carried 5/0.