ANDOVER CITY PLANNING COMMISSION /

BOARD OF ZONING APPEALS

February 20, 2001

Minutes

The Andover City Planning Commission met for a regular meeting on Tuesday, February 20, 2001 at the Andover Civic Center.  Members present were John McEachern, Joe Robertson, Ron Roberts, Sheri Geisler, Quentin Coon, Lynn Heath, and Charles Malcom.   Lori Hays was absent. Others in attendance were Jim Orr, City Council Liaison; Les Mangus, Zoning Administrator; Jeff Bridges City Clerk/Administrator and Pam Johnson, Administrative Assistant. 

The meeting was called to order by Chairman John McEachern at 7:05 p.m.

Call to order

Review of the minutes of the January 16, 2001 Andover Planning Commission and Board of Zoning Appeals meeting.  Motion to approve the minutes as written was made by Charles Malcom, seconded by Lynn Heath.  Motion carried 6 to 0, with Joe Robertson abstaining.

Review of the minutes of the January 16, 2001 Andover Planning Commission

Minutes of the February 13, 2001 Subdivision Committee meeting were received and filed.

Minutes of the February 6, 2001 Site Plan Review Committee meeting were received and filed.

Minutes of the February 13, 2001 City Council meeting minutes were received and filed.

Minutes

Committee and Staff Reports.   Jeff Bridges stated the City has received a letter from KDOT stating that they are updating their 5-year maintenance and improvement plan and wants input from the City. Mr. Bridges stated that staff will bring their recommendations for the update to the next Planning Commission meeting for approval.

Mr. Bridges also stated that he and Mr. Mangus met with KDOT on February 20, 2001 and asked about the future plans for US Hwy 54 in Andover.  They were told by KDOT that they do not have a plan and would be glad to give input to a comprehensive corridor plan prepared by the City.

Committee and Staff Reports.

Final Plat for Goodwill Industries Addition. Russ Ewy of Baughman Company represented the landowner.  He stated that this final plat was approved by the Sub-division Committee on February 13, 2001 subject to the following four conditions:

1. Howell/Reed agreement for surface drainage.

2.         2. Construction of surface drainage across the Howell/Reed property.

3.         3. Developers Agreement with Goodwill involving Dr. Reed and Dr. Howell.

4. Goodwill grading plan problem to be solved.

Mr. Ewy stated that he submitted a drainage plan and an agreement between Dr. Reed and Dr. Howell for surface drainage to Mr. Mangus today.  He also stated that a Developers Agreement will be prepared prior to the Final Plat being filed. 

Quentin Coon asked about the location of the sewer.  Mr. Mangus stated that the building configuration for Goodwill puts the sewer under the building and Goodwill will relocate the sewer from under the building.  Mr. Ewy stated that the sewer line will be located on the west boundary of the Goodwill property. 

Chairman McEachern asked about the water drainage on the property.  Les Mangus stated that the grading plan, that he just received a few hours ago, re-routes the water from the south and southwest north to the west end of the Goodwill property to Dr. Howell’s property.  Quentin Coon asked if this drainage is above ground.  Les Mangus stated that this is above ground temporarily and will be improved to underground when the Reed and Howell properties are developed. 

Motion was made by Lynn Heath to approve the Final Plat with the following conditions:

1.  Drainage plan reviewed and approved by staff.

2.  Developers Agreement that will include the construction or re-routing of drainage onto the Howell property and on the west end of the Goodwill property.

Charles Malcom seconded the motion.  Motion carried 7-0.

Final Plat for Goodwill Industries Addition

Review the Reed Addition Preliminary Plat.  Russ Ewy of the Baughman Company presented the information for this plat. He stated that the Subdivision Committee approved the plat with the following conditions:

1.         Building setbacks would be at 200’ from the centerline of U. S. Highway 54.

2.         Access control approval by KDOT per the Corridor Management Agreement.

3.         Retention/detention of drainage is provided on site.

4.         Provisions for cross lot access agreements between lots 1 and 2.

5.         Drainage easement across Andover Village lot to the north. 

Mr. Ewy stated that items 3 and 4 will be accomplished prior to the submittal of the Final Plat.  Mr. Ewy stated that item 5 will be in the Goodwill Final Plat.

Mr. Ewy stated that the client wants a 35’ setback, which would match the other properties on Andover Road, however he would like item 1 reworded to state that the 200’, or other setback, would be approved by KDOT.  He stated that his client’s contention is that they are trying to match existing platted setbacks.  He stated this is a relatively severe blow to the development of the property and the marketability as a highway business.  He assumes the property is predicated in an attempt to maintain a “clear” corridor for improvements, which may or may not even happen.  They feel this is a steep condition for this property. 

Joe Robertson asked Mr. Ewy if the City would work with his client and KDOT on the setback issue.  Mr. Ewy said they would be. Les Mangus stated that the setback issue wasn’t necessarily a KDOT issue as the Corridor Management Agreement has already established this setback. Mr. Mangus stated that the B-5 zoning regulations have already been modified to indicate the 200’ setbacks.  Jeff Bridges stated that KDOT is interested in the preservation of the Corridor Management Agreement.

Les Mangus stated that when he received the traffic study that included Cloud City, the study concluded that Andover Road will need 8 lanes, 2 dedicated left, 2 dedicated right, 2 north and 2 south. 

Chairman McEachern asked why this property has two accesses on Hwy 54.  Les Mangus stated that these existing accesses could become temporary and be revoked at KDOT’s discretion when the corridor is developed. 

Les Mangus stated that Baughman and Company are working on retention/detention drainage on this property and a cross lot agreement which is to be on the preliminary plat.  Mr. Ewy stated these will be done prior to the final plat.  Mr. Heath stated that the property owner on the property east of this plat is not listed.  There was then discussion as to items that needed changed on the plats, which include showing the vacation of Williamsburg Street to the north of this property, change the zoning on Lot 1, Block 2 of Andover Village to B-1 and Lot 4 and 3 are zoned R-3.  The back 200’ or so of the Goodwill lot needs to be shown as zoned B-3.

Les Mangus also stated that tracts over 5 acres must comply with retention/detention standards.  Mr. Robertson asked if this needs to be in the motion.  Mr. Mangus stated yes.

Lynn Heath made a motion to approve the Reed Addition Preliminary Plat with the following conditions:

1.         Building setbacks would be 200’ from the centerline of U. S. Highway 54.

2.         Access control approval by KDOT per the Corridor Management Agreement.

3.         Retention/detention of drainage be provided on site.

4.         Provisions for cross lot access agreements between lots 1 and 2.

5.         Drainage easement across Andover Village lot to the north. 

6.         Notes on the Plat regarding the R-3 property owned by Dr. Howell to the north of subject property be changed from B-1.

7.         Note the vacation of Williamsburg Street on the plat.

8.         The property in the northwest corner of Lot 1 should be zoned B-3, not B-5.

9.         The owner and the zoning of the tract to the west of this property need to be listed.

10.       The property to the west owned by Minor Emergency Centers be shown as R-2 zoning.

Quentin Coon seconded the motion. 

Quentin asked Mr. Mangus why, if this plat says 4.77 acres the retention/detention standards were to apply.  Mr. Mangus stated that this is to subdivide the original 6+ acre parcel and Goodwill is part of this plat. 

Motion carried 7-0.

Review the Reed Addition Preliminary Plat

Recommendation on the annexation of the Hebert property.  Jeff Bridges stated that this property is located north of the Caywood Addition on 159^th Street.  He stated it is less than 5 acres.  The property owners want to come into the benefit district for water and utilities.   The sewer will be extended from the Caywood Addition.  Mr. Bridges also stated that in order to pave 159^th Street the City is condemning right of way on the Sedgwick County side of 159^th Street. 

Motion was made by Sheri Geisler to recommend approval of the annexation of the Hebert property.  Lynn Heath seconded the motion.  Motion carried 7-0.

Recommendation on the annexation of the Hebert property

Member Items.  Ron Roberts brought up the “pocket” zoning along Andover Road in Original Andover and stated he is not comfortable with B-2 zoning so close to residential but stated that there must be something, perhaps along the line of a conditional use that would allow selected light business in similar situations.  Jeff Bridges stated that this is something to bring in front of the City Council and ask what the vision for older neighborhoods in Andover is and he also said this would be a good topic for the retreat that is coming up with the Council.

Member Items

Motion to adjourn by Quentin Coon.  Sheri Geisler seconded the motion.  Motion carried 7-0.

Meeting adjourned at 7:59 p.m.

Adjourn