CITY OF ANDOVER

SITE PLAN REVIEW COMMITTEE

January 2, 2007

MINUTES

The Site Plan Review Committee met for a regular meeting on Tuesday, January 2, 2007 at the Andover Central Park Lodge located at 1607 E. Central, Andover, Kansas. Chairman Doug Allison called the meeting to order at 6:00 p.m. Members present were Jason Mohler, David Martine, Don Kimble and Clark Nelson. Others in attendance were Les Mangus Director of Public Works and Community Development, Deborah Carroll Administrative Secretary, and Jeff Bridges City Clerk/Administrator. Member absent was Larry Crouse.

Call to order

Review the minutes of the Site Plan Review Committee meeting of December 5, 2006.

David Martine made a motion to approve the minutes as presented. Clark Nelson seconded the motion. Motion carried 5/0.

Review the minutes of the Dec. 5, 2006 SPRC.

Communications:

Review the City Council minutes from the November 28, 2006 and December 12, 2006 meetings. The minutes were received and filed.

Review the minutes of the November 21, 2006 Planning Commission Meeting. The minutes were received and filed.

Review the Potential Residential Development Lot Report.

Communications

SP-2003-01: Review the Revised Site Plan for the Cloudridge Apartments Addition located at 217 W. 3^rd Street.

Don Kimble stepped down from this case.

In the memo from Les Mangus, he stated the Revised Site Plan for the Cloudridge Apartments adds a room addition for the building owner’s apartment to the previously approved plan for the addition of a business office to the existing laundry building. The proposed addition is located in the center of the apartment complex well away from the view from surrounding properties, and matches the materials of the existing structures. Staff supports the plan as submitted.

Stephanie Schaefer of Messner Construction represented Cloudridge Apartments and explained the proposed expansion to the facility.

Clark Nelson asked Les if he approved of this application. Les said he did.

David Martine made a motion to approve the site plan as presented. Jason Mohler seconded the motion. Motion carried 4/0.

SP-2003-01: Review the Revised Site Plan for the Cloudridge Apartments Addition located at 217 W. 3 ^rd Street.

Don Kimble returned to the committee.

SP-2006-25: Review the Site Plan for the Peace Lutheran Church expansion located at 405 W. 21^st Street.

From Les Mangus memo: The proposed addition to the Peace Lutheran Church adds space to the existing sanctuary, creates new classrooms, nursery, office, and a family life center. The lighting plan submitted does not meet the 1 foot-candle minimum requirement across the entire parking and access area. In general Staff supports the plan, but the lighting plan needs to provide the required parking lot lighting.

Mike Eidem Architect and Chris Brauner, Chairman of the church building committee presented the expansion plans.

David Martine asked if the materials would match the existing structure. Mike Eidem said yes they would.

There was general discussion about the island on the end of the angular parking stalls and about the 90° turn into the parking lot.

Chris Brauner stated the flags on the church property are there only to help the congregation to understand the application.

Les said the lighting plan shows 2 existing light poles at the end of the building that need to be relocated. Additional lights are required to cover the 3 handicap parking spaces and the south part of the existing parking lot.

David Martine asked about the quantities of new plants. Don Kimble asked about the size of the new plants. Doug Allison stated he would like to see a planting plan. Discussion continued about the plantings shown on the submitted set of plans. Members said the submitted plans are hard to follow.

Doug Allison asked if the parking spaces were adequate. Les said yes they are.

Don Kimble stated that on sheet A-2-01, the steps onto the driveway need to have the drop shown. Mike said it is 18” which is shown on the revised plans that were submitted December 27, 2006.

Don Kimble asked to have the 5 gallon minimum plant size, number of plants, and spacing between plants shown on the final set of plans and plant schedule to be submitted to Les. Mike said the existing landscape plan will remain except for a few to the southeast corner of the sanctuary which will be removed.

After further general discussion about plants and the removal of the open rail fence on Grace Avenue, Doug Allison asked if the parking spaces shown are adequate. Les said yes they are.

Jason Mohler was concerned about the drainage channel on the east side of the property. Les said there is a swale on the property line, but it is working. No additional water is to be added into this channel.

Discussion continued about plantings around the church.

David Martine made a motion to approve the site plan as presented with the following conditions:

1. Addition of 4 new trees: 2 (in front of the nursery area) to match the existing on the site and 2 (in front of the Family Life Center) can be a different variety (minimum 2” size) along the north elevation.
2. Additional shrubs will be 5 gallon minimum size.
3. Lighting plan, landscape plan with schedule revised and submitted to staff for approval.

Don Kimble seconded the motion. Motion carried 5/0.

SP-2006-25: Review the Site Plan for the Peace Lutheran Church expansion located at 405 W. 21^st Street.

SP-2006-26: Review the Site Plan for the Andover High School renovation located at 1744 N. Andover Road.

In the memo from Les Mangus, he explained the proposed building expansion for the Andover High School includes the addition of another competition gymnasium, classrooms, restrooms, and an addition to the existing auditorium. The Staff Checklist comments have not been addressed at this time, but I would expect revised plans to be submitted at the meeting to address the issues.

Rod Sondergard of Howard & Helmer Architects represented the USD #385 school district and explained the site plan for the school expansion.

Jason Mohler asked if the portable buildings would remain on the site.  Rod Sondergard said they are gone already.

David Martine was concerned about adequate parking if the Middle School and High School held events in both their gymnasiums at the same time. There was general discussion of parking lot capacity. Rod Sondergard said the school will not let that happen. Jason asked if there are 1,053 spaces provided and only 925 required. Les said that is correct.

Don Kimble continued to be concerned about the catch basin in front of the low wall.

Rod Sondergard said only 3 hedge trees will be removed for this renovation. David Martine wants to see more plants on this site.

Doug Allison asked why the metal panels are being used here but not on the existing building. Rod Sondergard said it is due to economics.

Don Kimble continued to be concerned about the catch basin in front of the low wall.

There was discussion about the utility plans. Les said the school has private storm sewers.

Jason Mohler asked if there were any concerns by the Fire Marshall with the drive being a dead end. Rod Sondergard said the road is only used for delivery trucks that back up to the building.

Doug Allison asked if the metal panels would match the existing building. Rod Sondergard said it would match the colors of the pre-cast concrete blocks.

Jeff Bridges asked about the noise factor with a metal wall. Rod Sondergard said it will have a block wall behind it so noise will not be a problem.

David Martine asked if all comments on the checklist have been met. Les said yes they have.

David Martine made a motion to approve the site plan as presented. Don Kimble seconded the motion. Motion carried 4/1 with Doug Allison in opposition.

SP-2006-26: Review the Site Plan for the Andover High School renovation located at 1744 N. Andover Road.

SP-2006-27:  Review the Sign Plan for the Winchester Estates monument located at the northeast corner of 120^th and Vintage.

From Les Mangus memo: The proposed entry monument sign at the SW 130th Street entrance to Winchester estates meets the bulk regulations for the R-2 Single Family Residential District. Staff supports the application as submitted.

Leslie Elving, landscape architect representing Tuscany Development, said they are planning an English style concept for this site. She described the arch monument constructed of tumbled brick & limestone accents with the name engraved into the cast stone. The lettering will be black Euro style lettering. The sign will be ground lit with English plantings along Vintage Drive and around the base of the sign. Leslie also explained the landscape plan.

Don Kimble made a motion to approve the sign plan as presented. David Martine seconded the motion. Motion carried 5/0.

SP-2006-27:  Review the Sign Plan for the Winchester Estates monument located at the northeast corner of 120^th and Vintage.

Member Items:

Jeff Bridges reminded the committee members about the Appreciation celebration at the Alley on January 20^th from 1:00 to 4:00 p.m.

There was much discussion about the quality of plans to be accepted by this committee and at what point new drawings need to be submitted. Policy of preliminary submittals was also talked about.

Member Items

David Martine made a motion to adjourn the meeting at 7:00 p.m. Don Kimble seconded the motion. Motion carried 5/0.

Adjourn

Respectfully Submitted by

Administrative Secretary

Approved this 6^th day of February 2007 by the Site Plan Review Committee, City of Andover.